Rand Water is hiring! Apply for the Administration Assistant role 2025 at the Rand Water Institute, Rietvlei. Closing soon — secure your career in Johannesburg.
This role is ideal for individuals who are detail-oriented, well-organized, and eager to build a career in administration within a structured and professional environment. With a clear growth path and meaningful work supporting the institute’s daily operations, this position offers both stability and career satisfaction.
About the Opportunity
The Rand Water Institute (RWI) is the innovation and research arm of Rand Water, dedicated to advancing water management, sustainability, and infrastructure efficiency. The institute plays a vital role in ensuring the organization remains at the forefront of environmental stewardship and technical excellence.
As an Administration Assistant, you’ll support the smooth coordination of RWI’s activities by managing key administrative functions, handling internal and external communications, and ensuring that important meetings, projects, and documentation are well-organized and efficiently executed.
This position offers the chance to work closely with experienced professionals while learning how a leading public institution operates — making it a valuable stepping stone for those passionate about administration, public service, and environmental sustainability.
Why This Job Is Worth Applying For
A career with Rand Water is more than just a job; it’s an opportunity to contribute to a service that impacts millions of South Africans every day. By joining the Rand Water Institute, you’ll become part of a team that combines research, innovation, and practical solutions to ensure long-term water sustainability.
This role provides:
- Permanent employment stability after a structured probation period.
- Professional growth within a large and respected public organization.
- Exposure to diverse administrative and coordination responsibilities, ideal for expanding your career portfolio.
- The chance to work with industry experts and be part of an organization that values teamwork, accountability, and excellence.
If you’re someone who enjoys managing information, organizing events, and keeping operations running smoothly, this is a rewarding and career-building opportunity.
Key Responsibilities
As an Administration Assistant at Rand Water, your day-to-day duties will revolve around managing, coordinating, and facilitating the internal processes of the Rand Water Institute. Below is a detailed breakdown of what you’ll be responsible for:
1. Administrative Coordination
- Oversee and coordinate activities between Institute Support Services and other departments across Rand Water.
- Maintain consistent communication to ensure effective information flow.
- Support both internal and external operations, ensuring administrative efficiency.
2. Relationship Management
- Assist in building and maintaining strong relationships with internal teams, external partners, and key stakeholders.
- Handle correspondence and communications in a professional and timely manner.
3. Meetings and Documentation
- Organize and coordinate meetings, ensuring all logistics and documentation are in order.
- Take accurate minutes during meetings, distribute them promptly, and ensure follow-up actions are tracked.
- Assist with the preparation of presentations, reports, and briefing documents as required.
4. Project and Programme Support
- Assist in the coordination of RWI programmes and projects, including scheduling, progress tracking, and documentation.
- Help with the screening, prioritization, and scheduling of new initiatives.
- Support teams in maintaining project registers and compliance records.
5. Risk and Compliance Management
- Ensure that the operational risk register is regularly updated and maintained.
- Keep the contract register current, ensuring accuracy and compliance.
- Coordinate and monitor administrative aspects related to Intellectual Property (IP) within the institute.
By fulfilling these duties, you’ll help maintain a professional and efficient working environment that enables Rand Water Institute to focus on its core mission: delivering world-class water solutions and innovation.
Minimum Requirements
- Education: Matric (Grade 12) is essential.
- Post-Matric Qualification: A diploma or certificate in Office Administration, Business Management, or a related field.
- Experience: At least 2–4 years of general office administration experience.
- Technical Skills:
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong typing accuracy and document management skills.
- Capable of managing diaries, travel arrangements, records, and meeting logistics.
- Communication: Excellent verbal and written communication skills.
- Organizational Skills: Able to plan, prioritize, and manage multiple tasks effectively.
- Personal Attributes:
- Detail-oriented and professional.
- Good interpersonal and problem-solving skills.
- Comfortable liaising with senior-level staff.
- Capable of working under pressure and maintaining composure.
Attitude and Work Ethic
Rand Water seeks individuals who embody professionalism and commitment. The successful candidate should demonstrate:
- A positive attitude and willingness to learn.
- Respectful and courteous communication when dealing with colleagues and stakeholders.
- A strong sense of responsibility and attention to accuracy.
- A proactive approach to solving administrative challenges.
Probation and Appointment Conditions
Please note that Rand Water reserves the right not to appoint for this position. Successful candidates will undergo a maximum probation period of up to 12 months, evaluated monthly through a flexible probation assessment process. Permanent employment will be confirmed upon successful completion of this period.
About Rand Water
Rand Water is one of Africa’s largest water utilities, providing high-quality water to over 11 million people in Gauteng and surrounding provinces. For more than a century, the organization has been at the heart of water purification, distribution, and environmental innovation in South Africa.
The Rand Water Institute focuses on advancing knowledge, technology, and research to address the country’s pressing water challenges. Joining this division means becoming part of an organization committed to public service, technical excellence, and sustainable development.
Working here offers exposure to high-level operations and the chance to contribute to national progress. Employees at Rand Water are not just part of a workforce — they are part of a legacy of excellence in public utility management.
Location and Application Details
- Location: Rietvlei, Johannesburg, Gauteng, South Africa
- Closing Date: 20 November 2025
Why You Should Not Miss This Opportunity
If you’re looking for a career that offers growth, stability, and purpose, this Administration Assistant position at Rand Water is a strong opportunity. It combines meaningful public service with professional development in a supportive, structured environment.
You’ll be contributing to an organization that directly improves the quality of life for millions of people every day — a rare and valuable chance to make your administrative skills count.
