Kuipers Group offers top-notch financial services with exceptional financial and administrative assistance. Join our vibrant team as an Administrative Clerk and become a valuable part of our dedicated team.
Main Purpose:
As an Administration Clerk at Kuipers Group, your primary responsibility will be the compilation of monthly financial results for designated companies, ensuring they are up to the trial balance stage. Your work will be crucial for submission to the Group Financial Manager, adhering to company policies, procedures, and best practices. Additionally, you will play a vital role in supporting various Company Secretarial duties and responsibilities.
Administrative Clerk Key Duties and Responsibilities:
Bookkeeping:
- Processing Invoices: Handle the daily processing of all debtors’ invoices and ensure prompt reporting of all outstanding debtors’ accounts.
- Supplier Invoices: Capture supplier invoices and manage the reconciliation of petty cash and bank statements.
- Stock Sheets: Compile and update inventory lists and stock sheets to maintain accurate financial records.
- Audit Files: Prepare year-end audit files for the Group Financial Manager.
- CAPEX Documents: Generate CAPEX documents required for approval.
- Purchase Orders: Create purchase orders on Pastel and forward them to the applicable suppliers.
- Payments: Load payments onto the ABSA BI system.
- Trial Balance Reporting: Import monthly trial balance and general ledgers into the company’s financial reporting system.
- VAT Reconciliation: Conduct monthly VAT reconciliation and prepare VAT201 reports for review by the Group Financial Manager.
Company Secretarial Duties:
- Resolutions & Minutes: Number, file, and maintain accurate records of resolutions and minutes in accordance with register requirements.
- Agreements: Ensure all contracts and agreements are securely stored.
- Trust Administration: File and manage all Trust-related files.
- Company Administration: Handle the filing and management of all company files.
- General Administration: File and manage property deeds, financial institution documents, binding of AGM documents, financial statements, and make copies of essential documents as needed.
Knowledge:
- Proficiency in bookkeeping and administrative tasks.
- Advanced skills in Microsoft Office and Excel.
- Experience with Sage Pastel Partner or Evolution is advantageous.
- A minimum of Grade 12 education.
Skills and Requirements:
- Professionalism: Exhibit a professional attitude and strong interpersonal skills.
- Organizational Skills: Demonstrate excellent planning, organizing, and execution skills.
- Work Ethic: Display a strong work ethic with high attention to detail.
- Problem Solving: Show analytical, problem-solving, and decision-making abilities.
- Residency: Must be a permanent resident of South Africa.
What We Offer:
At Kuipers Group, we value our employees and strive to create a supportive and engaging work environment. By joining our team, you will benefit from ongoing professional development opportunities, a collaborative team culture, and a chance to contribute meaningfully to our financial operations.
Application Process:
If you meet the criteria listed above and are excited about the opportunity to work with Kuipers Group, we encourage you to apply. Please forward your CV to the HR Officer at the email provided in the job advertisement.
If you are interested in applying for the Administration Clerk position at Kuipers Group and meet the qualifications listed, please forward your CV to the HR Officer at the following email address:
Email: hr@kuipersgroup.co.za
Application Deadline: Thursday, 25 July 2024
If you have not received any feedback within two weeks of the closing date, please consider your application unsuccessful. We appreciate your interest in Kuipers Group and look forward to reviewing your application.
Join Us:
Take the next step in your career by joining Kuipers Group, where your skills and dedication will be valued and rewarded.
Apply now and be part of a company that believes in the power of teamwork, precision, and excellence in financial management.
