Smollan is hiring an Admin Assistant in Johannesburg South for 2025. This permanent full-time role offers a market-related salary and the chance to work in a leading retail/FMCG environment. Apply today to join Smollan’s dynamic team and build your career in administration.
The company is seeking a reliable and detail-oriented Administrative Assistant who can provide essential office support, handle sales tracking, manage diaries, and coordinate key trade activities. This opportunity offers not just stability and a competitive market-related salary, but also exposure to a highly respected and fast-growing industry — making it an excellent career move for anyone looking to grow in business administration or operations management.
Why This Admin Assistant Job Is Worth Applying For
This role is designed for someone who enjoys structure, efficiency, and teamwork. As an Admin Assistant, you’ll play an important part in ensuring smooth business operations — from supporting the sales team and managing budgets to organizing office activities and tracking daily tasks.
You’ll also gain hands-on experience in sales coordination, trade visit management, financial administration, and communication — all vital skills that will strengthen your career profile. With consistent office hours, professional development potential, and the chance to work alongside experienced teams in retail and FMCG, this position provides both job security and valuable long-term growth.
If you are a motivated, detail-focused individual who thrives in a professional office environment, this Admin Assistant job in Johannesburg South could be your next step toward a fulfilling administrative career.
Job Overview
Position: Admin Assistant I
Reference Number: JHBSOUTH_2025_05
Location: Johannesburg South
Key Responsibilities
The Admin Assistant will support the day-to-day administrative and operational activities of the company. You will work closely with different departments to maintain efficiency and ensure that all office functions are carried out accurately and on time. Your daily tasks will include:
- Sales Tracking:
- Assist in monitoring sales targets and objectives.
- Prepare daily, weekly, and monthly sales performance reports.
- Ensure data accuracy in all sales-related documentation.
- Coordination of Trade Visits:
- Arrange and manage trade visit schedules and logistics.
- Communicate with external stakeholders, clients, and sales representatives.
- Ensure all materials, documentation, and equipment are ready for trade visits.
- Budget Management:
- Assist with budget preparation, expenditure tracking, and financial reporting.
- Help ensure that departmental expenses align with company policies and targets.
- Maintain clear financial documentation for audits and internal reviews.
- Office Administration:
- Oversee day-to-day administrative operations such as filing, correspondence, and record keeping.
- Order and manage office supplies efficiently.
- Provide general support to management and teams as required.
- Diary and Meeting Management:
- Schedule and manage appointments, meetings, and deadlines.
- Ensure smooth coordination between departments and executives.
- Take minutes during meetings and distribute them promptly.
- General Administration:
- Support HR and management with administrative requests.
- Assist in document preparation, reporting, and presentation formatting.
- Maintain professional communication with internal and external contacts.
This is a highly interactive role that demands a combination of organization, multitasking, and communication skills. You’ll be the backbone of daily operations, ensuring everything runs smoothly behind the scenes.
Minimum Requirements
- Educational Qualification: Grade 12 / NQF Level 4 or higher.
- Experience: 1–2 years of administrative or secretarial experience (preferably in the retail or FMCG sector).
- Computer Literacy: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Skills and Attributes:
- Excellent verbal and written communication abilities.
- Strong sales objective achievement and tracking skills.
- Good financial management and budget control understanding.
- Strong planning and organizing abilities.
- High attention to detail and accuracy in documentation.
Applicants should also be self-motivated, reliable, and comfortable working independently or as part of a team. The ability to handle confidential information with discretion is essential.
What Makes This Job a Great Career Move
Working as an Admin Assistant in the retail or FMCG industry provides invaluable experience in one of South Africa’s most fast-paced sectors. You’ll not only gain insight into sales operations and customer engagement, but also learn how to manage budgets, coordinate internal teams, and keep administrative systems running efficiently.
This role offers:
- Career Growth Potential: Build foundational experience that can lead to senior administrative, operations, or coordination roles.
- Professional Work Environment: Collaborate with experienced professionals and learn from dynamic teams.
- Skill Development: Strengthen key skills like time management, communication, and financial reporting.
- Job Stability: Permanent employment with a respected employer in Johannesburg South.
- Competitive Pay: Market-related salary ensuring fair compensation for your experience and contributions.
For those who value structure, precision, and professional development, this position offers both short-term benefits and long-term career opportunities.
How to Apply
If you meet the above requirements and are ready to take your administrative career to the next level, don’t wait. Submit your application as soon as possible to be considered for this position.
Application Tips:
- Make sure your CV is well-formatted and up-to-date, highlighting your administrative and coordination experience.
- Include a cover letter that explains why you’re interested in working in the retail or FMCG sector.
- Double-check your contact details to ensure you can be reached for interview scheduling.
Apply here for admin assistant job vacancy
Note: Only shortlisted candidates will be contacted.
This Admin Assistant position in Johannesburg South offers the perfect mix of stability, growth, and hands-on experience. It’s a chance to be part of a respected team that values efficiency, communication, and organization. With a permanent contract, competitive pay, and exposure to retail and FMCG operations, this opportunity provides an excellent platform for anyone looking to build a strong administrative career in South Africa’s business sector.
